Use Group Managers to allow your trusted people to take the lead in communicating to their groups. This feature enables you to provide select users with access to communicate to one or more groups.


What is a Group Manager?

A user assigned as a group manager for any open or restricted groups in your group list (located on the left-hand side menu, under ‘Groups’) can complete the following actions in SkoolBag for the groups they manage:

  • Create and manage posts from the Console or the App including:

    • Create Image Galleries;

    • Share PDFs, forms and more.

  • Create and manage events to display in the SkoolBag Calendar (on the app).

  • Create and manage forms including

  • View and process completed form submissions in the Console

Example of Group Manager Menu

Note: Access on the main menu is limited to Posts, Events and Forms

Benefits of using Group Managers

Here are just a few benefits of using Group Managers:

  • Increase efficiency through group managers by reducing the ‘bottleneck’. If you are constantly juggling multiple communications with multiple groups or classes, use this to empower your team and teachers to take the lead in communicating with their own groups/classes.

  • Communicate in real time. Group Managers can post from the app, enabling them to post announcements and updates on the go. As an added benefit, they create an image gallery for their post in the app.

    Example of Group Manager access and posting from the app.

    Note: Group Managers cannot post to any categories or groups they are not managing.
  • Reduce administrative work. Not only posts, but also forms and events can be managed through Group Managers. Even with limited access, a group manager can create forms and access form submissions from both the console and through email.

How to Add Group Managers

Step 1

Navigate to Groups using the main menu to view the list of groups. From this screen, you can also view the group managers for each group using the column Group managers.

Step 2

Click on the group to edit that group. Alternatively, click on the cogwheel icon under Actions and then Edit a group to edit the group.

Step 3

Navigate to the box labelled Group managers and then click in the box to select a group manager from the drop-down. You can also type in the user's name to narrow the list. Click save to save the changes.

Once the user has been added as a Group Manager, they will receive an email to notify them of their new access.

Note: An admin can not be set as a group manager as they already have access to post to all groups.

Click here for the full help article.

Recommended Groups to set up Group Managers

Group Managers can be used for all Open and Restricted groups (read more about the different group types here).

Here are some ideas on where this function could be useful:


Recommended Group Managers

Potenital scenarios

Year groups

Year Coordinators

To provide updates on year-specific announcements and/or reminders.

Sports groups

Sports Coordinators, Trainers

Use SkoolBag to collect permission from sports-specific groups and announce games. As an example, an upcoming rugby match.

Class groups

Classroom or homeroom teachers

To provide updates to parents on class specific items including photos from excursions or in-class activities.

P&C Committees/groups

P&C Coordinators

To help fundraise for the school by using SkoolBag as a platform to engage with parents. They can also survey parents using Forms.

Volunteer groups

Volunteer coordinator

To communicate any key activities to regular volunteers and/or ask for more volunteers through Forms.


Can I provide access to post only?

No. Access to Forms and Events are required, as these items can be attached to a post made in the Console. However, they will only have access to the group you give them access to meaning they won't be able to create posts, events or forms for any other groups.

I am trying to allocate a user as a Group Manager but I can't select them.

If the user is already an Administrator, this means they have the highest possible access and can already access the features for all groups and categories, so there is no need to make them a Group Manager. If they are not an administrator, make sure they have the app and if all else fails, please contact our team using the chat bubble!

What if I only want the user to have access to the completed form submissions?

No problems! Use Conditional Notifications to enable another team member to automatically receive emails with access to the completed form submissions when the parent submits them. Read more here.

I have more ideas I'd like with this feature!

Good to hear! We welcome any feedback you have about this feature or SkoolBag in general. Please chat to us using the chat bubble or use this link to book in a call.

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